DYNAMIC 3i PURCHASING AND RECEIVING MODULE

Purchasing Control: Planning, Buying, Dock-to Stock and Just in Time

For distribution organizations this module provides control of the purchasing process from the planning stages through to buying , receiving and costing.

Purchasing

A number of replenishment methods are used within DYNAMIC 3i to trigger the re-ordering of inventory. DYNAMIC 3i uses one or more of these to generate purchase orders automatically. Purchasing and Receiving enables you to enter special vendor names and codes; so you can order and receive goods with the appropriate names and stock numbers. DYNAMIC 3i also accommodates direct-drop shipments. Requisitions facilitate open item purchase orders for goods such as office supplies. The system also handles extract proof lists for below minimum quantity inventory items. You can use Purchasing and Receiving to combine standard and non- inventory items on purchase orders.

Receiving

Purchasing and Receiving provides a variety of receipt options and performs dock-to-stock tracking. You have the capabilities for total P.O. acceptance as opposed to line by line. You may receive goods by line item, by exception, or as open items. After the receipt of requisitioned goods the system initiates dock-to-stock tracking, producing the necessary reports.

Reporting

The reporting features let you track all phases of an order and keep profiles of supplier performance. The supplier analysis feature, controls the nature and timing of vendor contract re-negotiations.

Analysis

The purchase order analysis feature helps you manage your cash flow. DYNAMIC 3i evaluates expected receipts, using your pre-defined delivery categories and determines your cash requirements in cash flow projections based on projected delivery dates.

Linkages

Purchasing and Receiving integrates with Inventory Control, Order Processing, Accounts Payable, and General Ledger.

Features

• Automatic purchase order generation, if desired
• Vendor and buyer performance analysis Expediting report
• Dock-to-stock tracking
• Inquiry by vendor, product and purchase order number
• Multiple receiving options
• Three way Purchase order matching
• Supplier Order Generation - The system can automatically issue purchase order releases by vender or by product based on warehouse requirements, product demand reorder point, and economic order quantity.
• Manual Releases - A manual input is also provided for specialized needs.
• Requisitions - The System provides for entry of requisitions to facilitate open item purchase orders for goods such as office supplies. These requests for purchases must be approved by an authorized person before they can be posted to purchase orders.
• Receipts Matching - The System provides a comprehensive method of matching receipts with purchase orders and supplier invoices.
• Variance Reports - Extensive reporting is provided to list variances in order cost, invoice cost and quantities ordered and received.
• Vendor Expediting - If vendors fall behind in meeting the required shipments, the system will provide report(s) that detail which P.O.'s are outstanding, for how long and which products for what quantity.
• Cash Flow Analysis - The system evaluates expected receipts using pre-defined delivery dates to determine the cash requirements in cash flow projections.
• Vendor Performance - a report that provides a statistical analysis of the vendor's performance.
• Historical Analysis - Inquiries and reporting on past purchases and receipts helps the buyer in contact negotiations with the company's suppliers.