DYNAMIC 3i SALES ORDER PROCESSING MODULE

Now you can respond - no matter how complicated the order

DYNAMIC 3i's Order Processing module is designed for maximum flexibilty. Process orders the way you like. It has the convenience of direct order entry or through batch processes. DYNAMIC 3i provides immediate order status inquiry.

Order Entry and Shipping

DYNAMIC 3i gives you on-line order entry capability. For multi-warehouse users this means access to the latest stock information in one or all locations. Goods unavailable at one warehouse can be shipped to a customer from another warehouse.

Order Processing enables you to handle demand for items in and out of stock. Running stock availability totals tell you what you have on hand, which orders you can and cannot fill. The system also lets you know the projected inventory during a set period.

When processing the order, the system generates picking slips. To speed the delivery of the order, shipping labels are printed and batched picking slips sorted according to shipping routes and warehousing zones. For an order that includes special features or options, the picking slip shows an exploded list of items required for the single finished product.

Order Processing allows you to process up to nine different order types, from single cycle orders to credit notes, using just one screen. Order Processing lets you establish a sold-to address for each customer and any number of ship-to addresses. At order time you can page browse these ship-to addresses to determine what the customer has on order. You can then match new orders to ship-to addresses. The special names feature lets you match customer terminology with your own. You also have the convenience of entering notes concerning orders. These can be printed on the order form or they can serve as on-line reminders to order processing personnel. These notes ensure that the details and specifications important to the customer order such as Milspecs and tolerances, are on record. All information entered during order entry is accessible from the Customer Service module.

Order Tracking

After you enter an order the system provides order tracking and control: extracts of status reports, outstanding orders, daily orders, credit holds and back orders. This module gives you the option to reserve stock when necessary and it provides extensive back order control.

Back Orders

DYNAMIC 3i applies whatever policy you establish for filling back orders-chronologically or by preferred customer, for example. After you enter a back order the system tracks it and tells you how long an item has been on back order, and how many times an order has been passed over. You get up-to-the-second answers for any internal or external queries.

The Order Processing module tracks customer credit limits, line item by line item. It sets a flag on the item when a customer exceeds his credit limit.

Pricing

DYNAMIC 3i helps you maintain billing accuracy and control, automatically. Invoices are generated and may be printed selectively. The Order Processing module dates billings for contract orders; it automatically assigns charges for freight, handling, packing and order size. The system also performs two-tiered tax calculations.

Linkages

Order Processing integrates with Accounts Receivable, Inventory Control, Purchasing and Receiving, Sales Analysis, and General Ledger.

Features

• Multiple order types
• Multiple ship-to addresses for companies, branches and warehouses
• Automatic and manual back order releases
• Credit hold flags, credit limit and credit term indicators
• Discount and mark-up control
• Customer special product codes and descriptions
• Generation of customer name, address and packing labels
• Free-format invoice commentary
• Order analysis report organized by date
• Automatic out-of-stock substitution and phasing in of new products
• Automatic posting to General Ledger