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Requisition Approval PO8300
The purpose of the requisition approval program is to approve of requisitions by entering an approved quantity for the products and the new required date if different from the original. The total per requisition cannot exceed the limit being set up on GB4200 User File Maintenance.
Requisition
Query the requisition number you wish to update. In query mode, look up is possible.
Job Number
Query the job number you wish to update. In query mode, look up is possible.
Requested By
The name of the person who requested the order is displayed.
Approved By
The name of the buyer who authorizes requisitions is displayed.
Warehouse
The warehouse code where the goods are to be stored is displayed. The warehouse name is displayed.
Source
The source that the order was created for is displayed. The source description is displayed.
Budgeted
The flag indicates whether the requisition has been flagged as budgeted or not. This flag is just for information and maintainable at the Requisition Entry (PO8100) program.
Verified
The flag indicates whether the requisition has been flagged as verified or not. This flag is just for information and can be updated here or on the Requisition Entry (PO8100) program.
Approved Date
The date the requisition was approved will be displayed. The system date will be the default when a record is updated.
Approve/Reject
Select the list box check box if you want to approve all requested quantities without changes or reject all requested quantities without changes.
Explanation
If reject all is selected, select the explanation list box on why all requested quantities are rejected
Total Requested Amount
This is the total cost of the requisition which is the total of the requested extension amount column on the detail section.
Product
The product code requested is displayed.
Description
The product description will be displayed.
Quantity Requested
The quantity ordered is displayed.
Quantity Approved
Enter the quantity to be approved.
Vendor
Enter the vendor number.
Cost Amount
Enter the cost amount. This is taken from the vendor product pricing file of the default vendor on the stock master file.
Requested Extension
This is the quantity requested cost extension calculated by taking the quantity requested multiplied by the cost.
Tender
Click the check box if you want the system to submit the detail item into the tendering process. When the Requisition Posting application (PO8400) is run items that are flagged for ‘tender’ will be automatically posted to the Active Tenders Inquiry (PO8700). These items will be available to a Web-based application, ‘Web Tender Entry’ which allows registered Vendors to bid on them. From within the Purchase Order module these tenders can be tracked and ultimately awarded to any of the vendors who bid. This award process is done manually in the Successful Tender Confirmation (PO8800). A Purchase Order is created into the purchasing module and the Vendor is automatically emailed the purchase order number as confirmation.
Expiry Date
The Expiry Date is displayed.
Approve
Select approve on the list box to approve requisition. It is imperative that text line that needs to be carried to the carried thru the purchase order to have it approved otherwise it will never be carried thru the purchase order. Select rejected to reject the requisition.
Explanation
If the approve list is set to reject, select the explanation list box on why the requested requisition is rejected
Rentals
Press on the Rentals button to access rental requisition information.
Asset
The asset code for this requisition is displayed.
Description
System displays the asset description.
Customer
The System displays the customer.
Name
System displays the customer name.
Start Date
The System displays the beginning date for the rental.
End Date
The System displays the end date for the rental.
Rental Type
The System displays the rental type. This indicates whether it is a daily rental, weekly rental, monthly rental or yearly rental. This will dictates the rental rates and how open the system will generate an invoice for the rental.
Approve
Select approve on the list box to approve requisition. It is imperative that text line that needs to be carried to the carried thru the purchase order to have it approved otherwise it will never be carried thru the purchase order. Select rejected to reject the requisition.
Explanation
If the approve list is set to reject, select the explanation list box on why the requested requisition is rejected
Attachments
Click on this button with the mouse, or
press [ Enter ] to go to the Attachment window.
Attachments
Links
Displays the name of the attachment.
Click on this link to display the attachment.
Type
Displays the photo type of the
attachment.
Attach New
Click on this button to display the Product
Photo Import screen (IN9090).